Tag Archives: Collections Management

PastPerfect Handy Hints – Watermarks on Images

Many of us are too busy in our daily work using PastPerfect, to notice some of the wonderful special features that it brings, that as yet,  we haven’t discovered!

Recently I saw a posting about using Watermarks on PastPerfect Images.  This is useful when posting your collection online, or providing images for external use.

Creating a watermark is fairly intuitive – within a catalogue, once in image management you will notice the selection on the right hand side.  Be warned, once a watermark is applied, it is permanent and cannot be undone.

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Select Watermark

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Create your Museum’s Watermark, grey or white, select the position.

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Similarly, you can add your Accession Number or Catalogue ID onto the photograph.  This is particularly useful if someone returns to the museum with an image given to them in the past, or for use in publications.

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There are likely many different handy hints to be discovered.  Let me me if you have discovered something that may be beneficial to others….

PastPerfect Handy Hints – Custom F Keys

Have you discovered the short-cut using  F Keys or Function Keys on your keyboard?  If you are working on a sizeable project, or complete data entry for a recurring subject…. see how you can speed up your data entry.

To customize you F Keys select: Setup, Function Keys

You will see:

F8 has a ‘coded’ date.  Select F8 within your data entry Today’s date will appear.

F7 is reserved for use with Authority Files – to access your authority files you can use Right Click on your Mouse or F7.

The remainder are available for you to use. Simply type the phrase you need – F6 Smith & Company Ltd, or F7John (Smith) Jones (1844-1902), etc. Click on the F keys within your data entry and the phrase will appear.  Once your Smith project is complete, simply enter phrases for your next large project.

Setting up Function Keys for use with PastPerfect
Setting up Function Keys for use with PastPerfect

Function keys are individual to you and your sign-in.

Alison Hird provides free-lance consultant support for organizations in Southern Ontario who use PastPerfect.

What other short-cuts or handy-hints would you like to see?  Email Alison with your request.

Museum Software producers of PastPerfect shared the following video  U-tube.

 

 

Handy Hints – PastPerfect Rename List A

Within Contacts of PastPerfect there are several ‘ready-made’ sections:

Membership, Volunteers, Docents (Tour Guides), Donors (Monetary) and more.

There is also two main lists – A List and B List.  Many museums use these for different categories.  In my experience, I have seen several organizations use the A List and B List for their Artifact Donors and Artifact Lenders.

Did you know that you can change/update this name label for these Lists?  For instance – A List can be changed to Lenders.

It’s simple:

Select Setup, Custom Fields, Contacts – on the right hand side you’ll see A List and B List. Here you can over-type and rename the label. You can use up to 12 digits. Be warned, however, from the main Contacts Page, only the first 10 letters are shown. It is a good idea to choose the new name with this in mind.

Contact me if you have any questions, or leave a comment below.

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