Did you know…. When using the Keyword Search on PastPerfect (Version 5) – the default does not search for a date (i.e. 1800) within your text? If you include year of manufacture, a year of birth, or stated a decade of operation within your title or object description, you may wish to follow this simple update.
From the main menu select Setup, Keyword Search. On the top right hand side there is a box – Valid characters to include in keywords in addition to A-Z. Type the following in the box ‘0123456789’.
Select Rebuilt Indexes. Now you can search and find dates that are quoted within your text using Keyword Search.
Stay tuned for more handy hints, when using PastPerfect.
Within Contacts of PastPerfect there are several ‘ready-made’ sections:
Membership, Volunteers, Docents (Tour Guides), Donors (Monetary) and more.
There is also two main lists – A List and B List. Many museums use these for different categories. In my experience, I have seen several organizations use the A List and B List for their Artifact Donors and Artifact Lenders.
Did you know that you can change/update this name label for these Lists? For instance – A List can be changed to Lenders.
Select Setup, Custom Fields, Contacts – on the right hand side you’ll see A List and B List. Here you can over-type and rename the label. You can use up to 12 digits. Be warned, however, from the main Contacts Page, only the first 10 letters are shown. It is a good idea to choose the new name with this in mind.
Contact me if you have any questions, or leave a comment below.
Museum Software’s PastPerfect is a fabulous package for cataloguing your collection. Ideal for Museums, Historical Societies, art galleries or in fact any organization that has an extensive collection.
This ready-to-use software, doesn’t need be to be built, programmed, and very little customization is required to get going. You can download a trial copy to test it out…. Trial
If you contact me, I am happy to tour you around the trial version. We can discuss what you do today, and how PastPerfect may be of benefit to you.
Importing existing databases can be tricky and a reasonable cost service for this is offered by the Museum Software Group.
I have worked with PastPerfect since 2005 and am situated in Ontario. Through this blog I intend to offer handy hints on best practices for using PastPerfect.
For many years I have participated in a PastPerfect User Group which meets twice a year in Southern Ontario. Drop me a line if you’d like to join this group.
I am a retired museum Collections Manager and passionate about encouraging the community to catalogue their collections.
Yes, it takes time and if you don’t have time, Treasured Collections offers a service to do this for you.
Allow me to capture some stories, document and handful of inter-related artifacts and give the package (paper and/or computer version) to your parents or grandparents a gift.
Start with something that is not on display in the home: A wedding dress hidden away wrapped in tissue. Photographing the dress, and wedding ensemble items, documented alongside a marriage certificate, and a wedding photograph – makes everyone smile.
Documentation contains, names, dates, parents, and grandparents names, places born and where the marriage took place.