Have you discovered the short-cut using F Keys or Function Keys on your keyboard? If you are working on a sizeable project, or complete data entry for a recurring subject…. see how you can speed up your data entry.
To customize you F Keys select: Setup, Function Keys
You will see:
F8 has a ‘coded’ date. Select F8 within your data entry Today’s date will appear.
F7 is reserved for use with Authority Files – to access your authority files you can use Right Click on your Mouse or F7.
The remainder are available for you to use. Simply type the phrase you need – F6 Smith & Company Ltd, or F7John (Smith) Jones (1844-1902), etc. Click on the F keys within your data entry and the phrase will appear. Once your Smith project is complete, simply enter phrases for your next large project.
Function keys are individual to you and your sign-in.
Alison Hird provides free-lance consultant support for organizations in Southern Ontario who use PastPerfect.
What other short-cuts or handy-hints would you like to see? Email Alison with your request.
Museum Software producers of PastPerfect shared the following video U-tube.
Are you stuck for ideas on what to buy parents and grandparents for Christmas…. then read on!
Seniors have collected and gathered wonderful items throughout their lives. Now they are surrounded by many precious items. They often say, “I don’t need anything!” They have have all the ‘things’ they need.
However, among their collection, are likely a few very special items that have been passed down the family – family heirlooms. A vase and brooch that were Great Grandmother’s, a quilt that she made. Military artifacts that belonged to Great, Grandfather etc.
Why not give a gift of having these few special items photographed and their stories gathered and ‘provenance’ documented. The resulting booklet can be shared with grandchildren, can be in digital format or printed on paper.
If this is something you would like to arrange for your loved one. Contact met today. email@example.com
If you are lucky enough to be the keeper of your family Bible, wouldn’t it be lovely to be able to share its content with other members of your family?
Or maybe you know who holds your Bible, and they can share its contact with you?
Usually within the centre pages these large heavy leather-bound Bibles have family information handwritten by family members. Pages include Family Register, Parents Names, Children’s Names, Marriages, and Deaths.
Photograph the Bible from the outside, then each of the pages within. Save the contents as an image. The images can then be packaged into one document ready for sharing, in paper format or in PDF by email.
Take a moment to verify the data contained. Cross check the information with your family free. Make a note any additional dates, missing information or incorrect spellings.
The family Bible in my possession features my Paternal Great Grandmother’s parents and grandparents. The hand-written details start with Frances Mary (Warner) Carnegie (1846-1928) daughter of William Warner (no dates included) and her husband Alexander Carnegie (1845-1892) the son of James Carnegie (1916-1892).
Thefamily tree information notes he died 4 September 1891 the Bible states 14 September 1892. This mis-match of information will need to researched and clarified.
My Great Grandmother, who I was most fortunate to spend time with during my childhood, is featured on the Children’s Names page. Elizabeth Frances born Sept. 5, 1872. She lived until she was age 93 in 1965.
The word is getting out there. I have been joining various groups around the community to spread the word to explain what exactly Treasured Collections does!
We offer a service to catalogue family heirlooms, sports memorabilia, military artifacts or historical business objects. We create a ‘package’ which includes photographs, description, background information along-with supportive archival documents. This digital or paper document can be shared with generations to come.
Join my upcoming interactive-talk – Preserving the Stories Behind the Artifacts – at Bolton Branch of Caledon Public Library. Click to Register
Thank you to Patti Foley for helping to spread the word … this month’s newsletter in Caledon JustSayin‘ featured Treasured Collections.
Did you know…. When using the Keyword Search on PastPerfect (Version 5) – the default does not search for a date (i.e. 1800) within your text? If you include year of manufacture, a year of birth, or stated a decade of operation within your title or object description, you may wish to follow this simple update.
From the main menu select Setup, Keyword Search. On the top right hand side there is a box – Valid characters to include in keywords in addition to A-Z. Type the following in the box ‘0123456789’.
Select Rebuilt Indexes. Now you can search and find dates that are quoted within your text using Keyword Search.
Stay tuned for more handy hints, when using PastPerfect.
Within Contacts of PastPerfect there are several ‘ready-made’ sections:
Membership, Volunteers, Docents (Tour Guides), Donors (Monetary) and more.
There is also two main lists – A List and B List. Many museums use these for different categories. In my experience, I have seen several organizations use the A List and B List for their Artifact Donors and Artifact Lenders.
Did you know that you can change/update this name label for these Lists? For instance – A List can be changed to Lenders.
Select Setup, Custom Fields, Contacts – on the right hand side you’ll see A List and B List. Here you can over-type and rename the label. You can use up to 12 digits. Be warned, however, from the main Contacts Page, only the first 10 letters are shown. It is a good idea to choose the new name with this in mind.
Contact me if you have any questions, or leave a comment below.
Museum Software’s PastPerfect is a fabulous package for cataloguing your collection. Ideal for Museums, Historical Societies, art galleries or in fact any organization that has an extensive collection.
This ready-to-use software, doesn’t need be to be built, programmed, and very little customization is required to get going. You can download a trial copy to test it out…. Trial
If you contact me, I am happy to tour you around the trial version. We can discuss what you do today, and how PastPerfect may be of benefit to you.
Importing existing databases can be tricky and a reasonable cost service for this is offered by the Museum Software Group.
I have worked with PastPerfect since 2005 and am situated in Ontario. Through this blog I intend to offer handy hints on best practices for using PastPerfect.
For many years I have participated in a PastPerfect User Group which meets twice a year in Southern Ontario. Drop me a line if you’d like to join this group.
I am a retired museum Collections Manager and passionate about encouraging the community to catalogue their collections.
Yes, it takes time and if you don’t have time, Treasured Collections offers a service to do this for you.
Allow me to capture some stories, document and handful of inter-related artifacts and give the package (paper and/or computer version) to your parents or grandparents a gift.
Start with something that is not on display in the home: A wedding dress hidden away wrapped in tissue. Photographing the dress, and wedding ensemble items, documented alongside a marriage certificate, and a wedding photograph – makes everyone smile.
Documentation contains, names, dates, parents, and grandparents names, places born and where the marriage took place.