We are a group of Museums, Art Galleries and Historical Societies all using the museum software – PastPerfect. Most of us are located in Southern Ontario, with some further a field.
For a decade we have met to exchange ideas and experiences using PastPerfect. The benefits of this exchange are enormous…..
PastPerfect is a comprehensive museum software which comes with a great deal of training opportunities, online, classes (note in Canada), CDs and knowledge-based videos and more. Building on this training, our group offers the added benefit of meeting in person to discuss and exchange exchange ideas and experiences with a particular emphasis on the Canadian environment.
New-comers to the group tend ask similar questions. We have started a Technical PastPerfect Forum, so they can search on our previous discussions. All our users can ask questions, get advice and exchange ideas.
If you use PastPerfect – you may join our Forum. Be sure to identify yourself, your location, and your museum.
Register – Login – Update your Preferences and User Control Panel – Add the group members as your friends….
Whether you join our twice-yearly meetings-in-person or not, you will be able to connect with other users, get answers to your questions, and search on past minutes. Welcome!
(The Forum is run by Alison Hird, Trainer and Consultant with Treasured Collections. Any questions drop me an email)
Many of us are too busy in our daily work using PastPerfect, to notice some of the wonderful special features that it brings, that as yet, we haven’t discovered!
Recently I saw a posting about using Watermarks on PastPerfect Images. This is useful when posting your collection online, or providing images for external use.
Creating a watermark is fairly intuitive – within a catalogue, once in image management you will notice the selection on the right hand side. Be warned, once a watermark is applied, it is permanent and cannot be undone.
Create your Museum’s Watermark, grey or white, select the position.
Similarly, you can add your Accession Number or Catalogue ID onto the photograph. This is particularly useful if someone returns to the museum with an image given to them in the past, or for use in publications.
There are likely many different handy hints to be discovered. Let me me if you have discovered something that may be beneficial to others….
Have you discovered the short-cut using F Keys or Function Keys on your keyboard? If you are working on a sizeable project, or complete data entry for a recurring subject…. see how you can speed up your data entry.
To customize you F Keys select: Setup, Function Keys
You will see:
F8 has a ‘coded’ date. Select F8 within your data entry Today’s date will appear.
F7 is reserved for use with Authority Files – to access your authority files you can use Right Click on your Mouse or F7.
The remainder are available for you to use. Simply type the phrase you need – F6 Smith & Company Ltd, or F7John (Smith) Jones (1844-1902), etc. Click on the F keys within your data entry and the phrase will appear. Once your Smith project is complete, simply enter phrases for your next large project.
Function keys are individual to you and your sign-in.
Alison Hird provides free-lance consultant support for organizations in Southern Ontario who use PastPerfect.
What other short-cuts or handy-hints would you like to see? Email Alison with your request.
Museum Software producers of PastPerfect shared the following video U-tube.
Did you know…. When using the Keyword Search on PastPerfect (Version 5) – the default does not search for a date (i.e. 1800) within your text? If you include year of manufacture, a year of birth, or stated a decade of operation within your title or object description, you may wish to follow this simple update.
From the main menu select Setup, Keyword Search. On the top right hand side there is a box – Valid characters to include in keywords in addition to A-Z. Type the following in the box ‘0123456789’.
Select Rebuilt Indexes. Now you can search and find dates that are quoted within your text using Keyword Search.
Stay tuned for more handy hints, when using PastPerfect.